DIRECTORY AND MILITARY INFORMATION
Under the Every Student Succeeds Act (ESSA), upon request of a military recruiter or institution of higher education, each local educational agency (LEA) receiving assistance shall provide access to the name, address, and telephone listing of each secondary student served by the LEA, unless the parent has submitted a prior written request that the listing not be released. LEAs must notify parents of this option. 20 U.S.C. § 7908. The Every Student Succeeds Act (ESSA) requires notification to parents of their rights to opt out of sharing directory information with institutions of higher education or military recruiters.
Section 8025 of Every Student Succeeds Act (ESSA) requires school districts that receive funds to perform the following actions:
- Provide the name, address, and telephone number of every student in secondary school served by the district unless a parent requested in writing to be excluded from the release.
- The district must provide an opt-out process by which a parent may provide a written request that the information not be released without written permission from the parent.
- The district must inform parents of their right to opt out.
- The district must provide the same access to military recruiters that is provided to colleges and employers.
For more information, reference the ESSA Student Recruiting Information webpage. ESSA § 8025 (a)(1) and SEC. 8025 (a)(2)(A).
Under FERPA, a student’s “directory information” is:
the student’s name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student.
20 U.S.C. § 1232g(a)(5)(A). It is information contained in the education records of a student that would not generally be considered harmful or an invasion of privacy if disclosed. Typically, this also includes email addresses, telephone listings, photograph; grade level; and awards received. 34 C.F.R. § 99.3.
According to the U.S. Department of Education’s Privacy Technical Assistance Center (PTAC):
A school may disclose "directory information" to third parties without consent if it has given public notice of the types of information which it has designated as "directory information," the parent's or eligible student's right to restrict the disclosure of such information, and the period of time within which a parent or eligible student has to notify the school in writing that he or she does not want any or all of those types of information designated as "directory information." 34 CFR § 99.3 and 34 CFR § 99.37.
DIRECTORY AND MILITARY INFORMATION OPT OUT
Parents/Guardians of students under age 18 OR students 18 years of age or older, who wish to request student’s name, address, telephone listing and/or other directory information withheld from release as directory information and recruitment purposes should complete the York One Schools Directory and Military Information Opt-Out form. Forms should be returned to the Registrar at the student’s school of enrollment. Request for Opt-Out is valid on the date received by school officials. Data submissions collected prior to the date of Opt-Out submission may include student directory information. Parents/Guardian OR students 18 years of age or older should submit Opt-Out each year of enrollment in in secondary school.