School Meal Accounts Policy

  • School Meal Accounts Policy (Policy EF-R)

    Adopted by the York School District 1 Board of Trustees in Spring 2017

    Student Meal Accounts

    All cafeteria purchases should be prepaid before meal service. The district offers a variety of methods for parents/legal guardians to fund their students’ meal accounts including cash, check or payment via the school online meal payment center.

    Charge accounts

    A student may charge breakfast and lunch up to five (5) days. A student who charges a meal may not charge any á la carte items or additional items that would result in a cost above and beyond the base meal cost. Low balance and negative balance letters will be sent home with all elementary students once a week, along with verbal reminders at the cash register daily.  Secondary students will be reminded daily of low and negative balances and will also receive a letter mailed once a month.  For all students, an electronic telephone call will go out daily to alert the student’s household of low and negative balances.

    Food service employees and each building principal will work together to prevent meal charges from accumulating. Parents/Legal guardians are expected to pay all meal charges in full by the last day of the school year. Negative balances that remain will be carried forward to the following school year.

    Students will not be allowed to charge meals during the last two full weeks of the school year.

    The District does not allow adult meal charges.

    Alternate meals

    Once a student has received the maximum number of charged meals, he/she will be provided with an alternate breakfast meal consisting of cereal with milk, toast, fruit or fruit juice and an alternate lunch meal consisting of peanut butter and jelly or cheese sandwich, fruit and milk. Students will not be charged for alternate meals. In order to safeguard the dignity and confidentiality of students, reasonable efforts must be used to avoid calling attention to a students’ unpaid balances and/or inability to pay.

    No student will be denied an alternate meal. If a student comes to school with no lunch and no money on an ongoing basis, food service employees or other mandated reporters will report this information to the building principal as this may be a sign of abuse or neglect, and the proper authorities will be contacted.

    Modifications will be made to alternate meals to ensure that any students with medically documented special dietary needs are provided with appropriate accommodations.

    Unpaid balances

    Students with unpaid balances will not be denied a meal if they have money in hand for a meal on a given day.

    The food service manager and other school personnel will coordinate communications to parents/legal guardians to resolve unpaid balances in meal accounts. These communications will include providing families with information about the free and reduced lunch programs and the programs’ application process.

    Surplus balances

    At the end of the school year, surplus balances in student meal accounts for those students who pay full price for meals can remain on the account to be used the following school year, be transferred to a siblings account or be refunded to the parent/guardian with a written request.

    Dissemination of procedures

    At the beginning of each school year, the information contained in this administrative rule and any associated procedures will be shared with administrators, principals, school food service professionals, and other district stakeholders charged with duties related to the school food services program. Parents/Legal guardians and students will be notified in writing of this rule and any associated procedures at the beginning of the year, upon transferring into the district, or upon transferring into a new school within the district.  



    In accordance with Federal law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, disability, and reprisal or retaliation for prior civil rights activity. (Not all prohibited bases apply to all programs.) Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, and American Sign Language) should contact the responsible State or local Agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339. To file a program discrimination complaint, a complainant should complete a Form AD-3027, USDA Program Discrimination Complaint Form, which can be obtained online, at, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone number, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation.
    The completed AD-3027 form or letter must be submitted to USDA by:
    mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights
    1400 Independence Avenue, SW Washington, D.C. 20250-9410;
    fax: (833) 256-1665 or (202) 690-7442;


    This institution is an equal opportunity provider.