Purchase Card (P-card)

The State of South Carolina Purchasing Card (P-Card) is a charge card designed to enable authorized District employees to make small dollar purchases of goods and services for the District.  The P-Card program uses a VISA purchasing card issued by Bank of America.  All entities are required to use the Bank of America WORKS payment management system to manage P-Card purchases.

The P-Card program reduces administrative costs associated with the more traditional methods of procurement and payment. Plus, using a P-Card earns the District a rebate that can be utilized towards the needs of the District.

The P-card may only be used for official District business.  Personal use of a P-Card is strictly prohibited.  The District may take disciplinary action for personal use or misuse of a P-Card.  A P-Card must be surrendered upon termination of employment or upon request of the District or upon request of the District Procurement official.

All applicable Federal, State, and District guidelines apply to P-Card purchases.  Purchases may not be divided so as to avoid established Federal, State, and District Procurement thresholds for vendor competition.  The current single transaction limit is $5,000 including applicable taxes and freight.  An increase in the single transaction limit to $10,000 may be requested by completing and submitting a P-card Request for Deviation form, see below.  Direct all P-card Request for Deviation forms to the District Procurement official.  Provide adequate supporting documentation in the form of a quote or an invoice when submitting a P-card Request for Deviation form.

Click this link to view the P-Card manual: Pcard Manual
Click this link to view prohibited P-card purchases:  Prohibited Purchases
Click this link to view applicable Federal guidelines: Federal Guidelines
Click this link to view applicable State and District guidelines: State and District Guidelines
Click this link to access the State of South Carolina's Department of Procurement Services (DPS) website: DPS  

P-card Forms:
P-card Request form
Certificate of Acceptance for Level I Training form must be on file for each cardholder.
Certificate of Understanding for Level II Training form must be on file for approved cardholders. 
P-Card Log Out/Log In form
P-card Request for Deviation form
P-card Charge form